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The system transfers and posts the data to Accounting (FI) automatically. You can also branch directly from the cash journal to Accounting.
From this function, you can then navigate directly to cash sales of parts in order processing to post payments for parts.
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Incoming Payment – Customer
You can call up and clear open invoices and credit memos from customers using the customer number, matchcode, or directly from the document number.
You can choose one or more invoices for the payment. The system also takes into account the current terms of payment. If, for example, the customer is entitled to a cash discount, the system automatically calculates the amount of the cash discount as well as the total amount minus the cash discount amount.
The payment is cleared in Financial Accounting as soon as you post the payment. You can choose whether you want to print a receipt at the same time as you post the payment.
Outgoing Payment – Customer
You can call up credit memos for customers and post payments using the customer number, matchcode, or directly from the document number. The posting reduces the cash desk amount and, at the same time, clears the credit memo in Financial Accounting.
Outgoing Payment – Vendor
You can call up open invoices and credit memos for vendors and post payments using the customer number, matchcode, or directly from the document number.
You cannot post a payment that is greater than your current cash desk amount.
Incoming Payment – G/L Account
You can make an incoming payment to a G/L account to post a cash transfer, for example. To do so, you select a suitable business transaction with a cost center and tax code for the incoming payment.
Outgoing Payment – G/L Account
You can create postings using predefined business transactions.
Cancellation
You can cancel documents only within an active session before the cash desk is closed. To cancel a document, you have to enter a descriptive text.
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You can cancel partial payments as long as they have not yet cleared an invoice. As soon as an invoice has been cleared by partial payments, you must first cancel the most recent partial payment before you can cancel the other partial payments. |
Cash Journal
The system displays an overview of the active sessions and closed sessions. You are shown information, for example, about the cash desk work center and the opening and closing amounts.
You can call up an overview of the postings for a session. The system displays the following data, for example:
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You can also navigate directly to the document display.
Cash Sales
A cash sale is equivalent to a parts order in that open items are cleared, and you can create receipts directly. You can use this function to call up and clear parts orders and delivery notes that have already been created, in the same way as in parts order processing. You can switch between OEMs during processing.
Reposting
You can repost cash documents for which errors occurred by using the reposting function. You can access this function in one of the following ways:
- Directly using the transaction Cash Desk (/DBE/CASHDESK)
- Display the cash journal, select the cash desk document for which you wish to repeat the posting, and choose Repost.
- By choosing the transaction Cash Desk Reposting (/DBE/CASHDESK_RP), entering the company code and cash desk work center (CDWC) and choosing Execute.
The system displays a list of erroneous cash documents. Select the cash document you wish to repost and choose Repost.
During reposting, the system locates the cash desk document and relevant data that have already been generated. Since the cash document already exists, it does not have to be created again. The system only updates the data.
The system then checks whether the FI document has been created or not. If not, the posting date is filled with the current date. If an FI document exists, the posting date remains the same.
You can check the result of reposting in the cash journal.
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For transactions Cash Desk and Cash Desk Reposting, go to the SAP Easy Access screen under Logistics > Logistics Execution > Vehicle Sales and Service > Cash Desk Processing, and choose Cash Desk (/DBE/CASHDESK) or Cash Desk Reposting (/DBE/CASHDESK_RP).
To perform actions in the cash desk, open a session when you start the cash desk. Several users can make postings within a session. The system assigns the next free session number automatically. To close the cash desk, exit the session. More than one user cannot work in the same cash desk simultaneously.