The customer maintenance of DBM|E Time Clocking and Correction can be done by business department or business administration, but also by the IT department.
Which department does the single maintenance depends on the organisation and the individual definition of the single customer.
The DBM|E Time Clocking and Correction customer maintenance can be called by using transaction /DBME/FMA_SPRO or by using the DBM|E user menu.
Workshop controllers need to have an overview of the current situation in the workshop to check the time events recorded by their technicians and correct them, if necessary. In the correction terminal, the workshop controller has the following possibilities:
- Display time stamps corresponding to certain selection criteria
- Correct a recorded time event, for example, by changing the start and end times
- Create a time stamp, for example, if an employee forgot to clock in
Prerequisites
You have checked the settings in Customizing for Vehicle Sales and Service under Service > Time Management.
You have maintained HR master data for each employee.
Features
The correction terminal comprises the following functions:
- Selection of Time Stamp
You can select time stamps using the following selection criteria:
- Personnel area
- Personnel number
- VSS order
- Cost center
- Work date
- Start time of the time stamp
- Time Stamp Overview
The system displays a list of time stamps based on your selection criteria.
- Change Time Stamp
Depending on the event type, the chosen posting level (header, task, or item), and the available controlling cost object (VSS order, cost center, or internal order), you can correct different data of the time stamp. When you change the data, the system runs several checks, such as whether the changed order is released or if the relevant job is approved.
For example, you can change the start time to an earlier or later time and the system adjusts the corresponding time intervals. If a time interval of an old time stamp is now in a new time interval, the system deletes the old time interval and it will no longer be visible in the correction terminal.
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You can change only one entry at a time. |
- Create Time Stamp
You can create time stamps manually. In this case, the system only creates the CATS data.
Activities
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In this part presented and explained will be:
Table of Contents maxLevel 2 minLevel 2
General Overview
Time clocking correction is accessible via the personnel number and the main screen displays the personnel information (1), time range (2), action buttons (3), personnel selection (4), timeline (5), recorded events (6) and change requests (7):
Main screen time clocking correction application
Personnel information
The main screen displays all information relevant to the personnel:
Personnel information
Time range
The selection of time range affects the timeline, recorded events and change requests displayed:
Time range
Change requests
If event data are wrong or missing user can change them in Time Clocking Correction terminal:
Modification of an events
Similar page is opened after entering new event or clicking on any of the existing event. It display two lists/calendars showing what are current events (“Is” part) and how they will look like after change request is accepted (“Will be” part). Default change request time frame is 24 hours. If change should be done outside of the locked time frame, system will try to automatically extend it. Special case is change to the events for current date (“today”), as it can’t be locked in change request (event posting wouldn’t be possible for regular Time Clocking application). In such case shorter time frame is being locked (up to start of last event) and is automatically extended when new events are posted.
Action buttons
3 functionalities are available via the action buttons: Add a new event, delete multiple events and display all change requests:
Action buttons
Add new event gives access to all available event types:
Add new events screen
Delete multiple events request a Start and End time:
Delete multiple events screen
Personnel selection
When logged in as supervisor, it is possible to select and display any member of the supervised team:
Personnel selection
The displayed records and change request are dependent on the selected time range.
Timeline
The displayed records on the timeline are dependant to the selected time range:
Timeline overview
The timeline is scalable (1) per days and hours:
Scale selection (1)
The button today (2) permits to always return to the current day:
Scale selection (2)
It is always possible to scroll the timeline and checked all records inside the selected time range:
Timeline scrolling
The legend (3) displays the customized mapping of colors and event:
Timeline legend (3)
Recorded events
The list of displayed recorded events is dependent to the time range:
Recorded events list
After selecting the event user is navigate to the change request screen for that time frame.
Change requests
Like the recorded events list, the change requests list displayed is dependent to the selected time range:
Change requests list
A detail view is available for each request. In this view, the supervisor can approve or reject the selected request:
Change requests detailed view
E-mail notification for entered Correction
Transaction: /DBME/FMA_MAIL_N_REQ
Select in the menu following entry:
E-mail notification for entered correction in Time clocking correction application
Users can reduce the list of selected new request:
E-mail notification for new change request in Time clocking correction application selection criteria
Once the program run, it will automatically send the report to the relevant supervisors and the program will pick up email address from HR infotype 0105 Communication.