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Time clocking correction


Time clocking correction is also accessible via the personnel number and the main screen displays the personnel information (1), time range (2), action buttons (3), personnel selection (4), timeline (5), recorded events (6) and change requests (7):

Fig. 503: Main screen time clocking correction application


Personnel information

The main screen displays all information relevant to the personnel:

Fig. 504: Personnel information


Time range

The selection of time range affects the timeline, recorded events and change requests displayed:

Fig. 505: Time range


Change requests

If event data are wrong or missing user can change them in Time Clocking Correction terminal.

Fig. 506: Modification of an events

Similar page is opened after entering new event or clicking on any of the existing event. It display two lists/calendars showing what are current events (“Is” part) and how they will look like after change request is accepted (“Will be” part). Default change request time frame is 24 hours. If change should be done outside of the locked time frame, system will try to automatically extend it. Special case is change to the events for current date (“today”), as it can’t be locked in change request (event posting wouldn’t be possible for regular Time Clocking application). In such case shorter time frame is being locked (up to start of last event) and is automatically extended when new events are posted.


Action buttons

3 functionalities are available via the action buttons: Add a new event, delete multiple events and display all change requests.

Fig. 507: Action buttons

Add new event gives access to all available event types.


Fig. 508: Add new events screen


Delete multiple events request a Start and End time.

Fig. 509: Delete multiple events screen


Personnel selection

When logged in as supervisor, it is possible to select and display any member of the supervised team:

Fig. 510: Personnel selection

The displayed records and change request are dependent on the selected time range.


Timeline

The displayed records on the timeline are dependant to the selected time range.

Fig. 511: Timeline overview


The timeline is scalable (1) per days and hours.

Fig. 512: Scale selection


The button today (2) permits to always return to the current day.

Fig. 513: Scale selection


It is always possible to scroll the timeline and checked all records inside the selected time range.

Fig. 514: Timeline scrolling

The legend (3) displays the customized mapping of colors and event.

Fig. 515: Timeline legend


Recorded events

The list of displayed recorded events is dependent to the time range.

Fig. 516: Recorded events list


After selecting the event user is navigate to the change request screen for that time frame.


Change requests

Like the recorded events list, the change requests list displayed is dependent to the selected time range.

Fig. 517: Change requests list


A detail view is available for each request. In this view, the supervisor can approve or reject the selected request.

Fig. 518: Change requests detailed view

 




Workshop controllers need to have an overview of the current situation in the workshop to check the time events recorded by their technicians and correct them, if necessary. In the correction terminal, the workshop controller has the following possibilities:

  • Display time stamps corresponding to certain selection criteria
  • Correct a recorded time event, for example, by changing the start and end times
  • Create a time stamp, for example, if an employee forgot to clock in

Prerequisites

You have checked the settings in Customizing for Vehicle Sales and Service under Service > Time Management.
You have maintained HR master data for each employee.

Features

The correction terminal comprises the following functions:

  • Selection of Time Stamp

You can select time stamps using the following selection criteria:

  • Personnel area
  • Personnel number
  • VSS order
  • Cost center
  • Work date
  • Start time of the time stamp


  • Time Stamp Overview

The system displays a list of time stamps based on your selection criteria.

  • Change Time Stamp

Depending on the event type, the chosen posting level (header, task, or item), and the available controlling cost object (VSS order, cost center, or internal order), you can correct different data of the time stamp. When you change the data, the system runs several checks, such as whether the changed order is released or if the relevant job is approved.

For example, you can change the start time to an earlier or later time and the system adjusts the corresponding time intervals. If a time interval of an old time stamp is now in a new time interval, the system deletes the old time interval and it will no longer be visible in the correction terminal.


Note

You can change only one entry at a time.

  • Create Time Stamp

You can create time stamps manually. In this case, the system only creates the CATS data.

Activities

On the SAP Easy Access screen, choose Vehicle Sales and Service > Time Management > Correction Terminal. Alternatively, run transaction /DBE/TM_CORR_TERM. After you entered the selection criteria, the system displays the time stamp overview on the Time Stamp Overview tab.
If you choose the Create Time Stamps pushbutton or select a time stamp on the Time Stamp Overview tab and choose the Change Time Stamp pushbutton, you can enter the relevant data in a dialog box.




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