Settings in /PACG/ECM_VEXPNS -> Expense type definition

‘Posting to’ set to ‘Controlling area’ for the expense code ‘B’ (Mid size parts).

Expense creation

Create a new expense for an activity in the mobile app.

Enter the type ‘B’. Make sure the external amount and quantity fields are filled as well. 

Save and synchronize.

Approve the expense in Time and Material Journal.

An idoc of type /PACG/ECM_ITYPE_EXPENSE_IN is then generated (together with outbound technical idocs – CONFIRMATION, OBJCONF and GENERIC).

Manual Cost Allocation document

The data (such as sender cost center, cost element, amount, quantity, type name) is stored in a Manual Cost Allocation document which can be found in two ways:

1. With application log of the idoc:

• Double-click on status 53 of the idoc (Status records)

• Navigate to Application Log

• Copy the CO/PA document number

• Use this number in transaction KB16N

2. In a service order:

• Open the service order in transaction IW33. Navigate to the ‘Costs’ tab.

• Click on ‘Rep. Plan/Act.’ (Plan/Actual Comparison)

• Click on ‘Expenses’.

• Choose one of the cost element names. A Manual Cost Allocation document will be displayed.