You can use this report to perform archiving of VSS order records for the following purposes:

• Keeping archived data available for the VSS order data to be able to comply with business requirements

• Preventing memory space and run time problems due to increasing movement of data

VSS order records are data records from the database tables /DBE/VBAK_DB, /DBE/SPLHDR_DB, /DBE/SPLIT, /DBE/VBAP, /DBE/VBEP, /DBE/VBPA, /DBE/JOB, /DBE/TASK, /DBE/OE_VBAKST, /DBE/OE_JOBST, /DBE/OE_SPLHDRST, /DBE/OE_SPLITST, /DBE/OE_VBAPST, /DBE/OE_VBEPST, /DBE/OE_TASKST, /DBE/TASKSCH, /DBE/WTYD_ORDER, PRCD_ELEMENTS, and NAST.

Prerequisites

The following business functions are activated: ILM BUPA_ILM_BF and ERP_CVP_ILM_1.

VSS order records are not archived until the following conditions are satisfied:

• The status of the VSS order record is completed or rejected.

• The last change of the VSS order lies before the order closed date entered.

Integration

This archiving object is assigned to the ILM object DBM_ORDER.

You can use the archiving object within the framework of SAP NetWeaver Information Lifecycle Management (SAP NetWeaver ILM). A prerequisite for this is that you have activated the associated business functions. The system then additionally shows the ILM Actions frame.

The SAP ILM component supports the entire software lifecycle including the storage, retention, blocking, and deletion of data.

For more information on SAP NetWeaver ILM, refer to SAP Help Portal under http://help.sap.com/s4hana. Under Product Assistance, choose a language, Cross Components > SAP Information Lifecycle Management.

Features

Selection Criteria

You can select VSS order records for an archiving run by the following criteria:

• VSS order number

• Order type

• Sales organization

• Distribution channel

• Division

Archiving Mode

The archiving and deletion of the data can be carried out in test mode. On the basis of these test runs, runtime, data volume, and selected batches can be checked in advance.

Activities

All these activities are controlled by the central SAP archiving transaction.

• Call up archive management (Tools Administration Administration Data Archiving). Enter /DBE/ORDER as the object name and choose Continue.

• Archive

  You call up the archiving function by choosing the Archiving button.

  The system searches for all VSS order records where the session close date lies before the date entered. If this is the case, the VSS order records found are written to the archive file.

• Delete

  The archive files that have already been created are used as a basis for the deletion of data from the database. You can choose the following deletion options in Customizing by choosing the Customizing button under Technical Settings:

  1. Automatically
     If you set the Start Automatically indicator to active, the system automatically deletes the data in the database once the archiving run has been successfully completed.

  2. Manually
     If you do not set the Start Automatically indicator to active, you must start the deletion program using the Delete button.

• Management

  To go to the overview of all archiving runs for the archiving object /DBE/ORDER, choose the Administration function.

More Information

For more information, see the Data Archiving documentation in the SAP NetWeaver Library on SAP Help Portal under http://help.sap.com/nw. SAP NetWeaver Platform > Function-Oriented View > Solution Life Cycle Management > Data Archiving.