You can use this function to trigger a procurement process from a VSS order. The system generates a standard purchase requisition in the background.

Integration

You can access this function from the VSS order by choosing the Parts tab page and then expanding the subscreen Procurement.

Prerequisites

The event Procurement has triggered the procurement process.

Features

This function allows you to do the following:

Change data, such as quantity, supplying (issuing) plant, or purchase price
Trigger the procurement process by using the event Procurement
Create, change and delete a purchase requisition for parts
Create, change and delete a purchase requisition for external service with purchase order
Create and change a standard stock transfer order and trigger a standard stock transfer by entering the supplying (issuing) plant
Use a Business Add-In (BAdI), enhancement spot /DBE/ORDER with BAdI definition /DBE/BADI_PREQ (BAdI: Enhancement for Purchase Requisition) to adapt this function to your own requirements

You can find this BAdI in Customizing for Vehicle Sales and Service (VSS) under Order > Business Add-Ins (BAdIs).

Activities

You can create a purchase requisition for a wholly or partially unavailable parts item from a VSS service order or VSS parts order, or for an external service item from a VSS service order. You can select the item, enter data such as quantity, delivery date, vendor (optional), purchase price (optional), and then select Procurement. The Purchase Group field is mandatory for creating purchase requisitions.

Note

In the Procurement subscreen for external services, the system sets the open quantity for the PREQ Proposal (Proposed Purchase Requisition Quantity) field. You do not have to fill this field for purchase requisitions.

In the background, the system uses VSS function modules to gather the data and perform all the checks required for creating the purchase requisition.

If data input is incorrect, the system displays an appropriate message and you can change the data accordingly.

Updates you make to the VSS order may have an influence on the related purchase requisition. Provided that the purchase order has not yet been created and/or the completion flag in the purchase requisition has not yet been set, you can update the purchase requisition. You can trigger the update by choosing Procurement. If the purchase order has already been created, you cannot update the purchase requisition and the system displays a warning message.

If you wish to increase the order quantity, a new purchase requisition is created with the remaining unconfirmed quantity.

You can display the purchase requisition by using the function for document flow and then double-clicking on the purchase requisition document.

There are two options for deleting the purchase requisition:

Delete the purchase requisition without deletion of the item
Delete the purchase requisition while also deleting the item/order

When a purchase order and/or goods receipt is created, the system updates the status and document flow of the VSS order item/VSS order when the former reference to a purchase requisition created from a VSS order.

Note

A purchase order can be created in one of two ways:

Manually using transaction ME21N or ME21
Automatically in the background

You can create a goods receipt for the purchase order by using transaction MIGO.

You can also create a vendor invoice verification by using transaction MIRO.

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