4.7.6 Automated deletion of data

The ability to delete customer data (from a Business Partner / Contact Person) is required by German law in regards to the Data Privacy/Data Protection Act. 

A user with Administrator rights is able to select the fields to delete data from and define the time period after which this deletion will be executed.

Configuration

Business Cases

A user with Administrator rights needs Business Cases ID 2020 in order to access the following lists.

• Expiration Field List 
• Deleted History Data List
• Delete Fields Initiation

The Expiration Field List can be accessed from the domain /HistoryData/ExpFieldList

A new Expiration field can be created by clicking on the "+" button

The Deleted History Data list (historical data) can be accessed from the domain /HistoryData/DeletedHistoryData

• Initiating the Deletion of Expired Fields

The Delete Fields Initiation can be accessed from the domain /HistoryData/InitiateDeletionOfExpiredFields

This event will return true if the deletions where successful and  false if any of the deletions was unsuccessful.

To automate the procedure, the user with the help of the OD IT department can create a OneFire event calling the above method and it is recommended to call the method at least once per day.

Setup Keys

• HistoDataExpPeriodFromLastUpdate : This is a numeric setup key that can be 0 or greater and used for Override deletion by the Last Update of the Entity.
• HistoDataExpPeriodFromLastActivity : This is a numeric setup key that can be 0 or greater and used for Override deletion by the Last Activity of the Entity.

Note

Below is a table with the fields that the system allows to be deleted.