Vehicle Reservation

VSS-DSW supports bidirectional integration of vehicle reservation. This means that vehicle reservation created or cancelled in DSW, will also be replicated in VSS, and vice versa.

Prerequisites

Before sending vehicle reservation, you must ensure the following:

1. Technical connection has been established between VSS and DSW.

2. Common parameter and validation have been properly set up, in both application for example user settings, DSW setup keys and organizational structure.

3. Vehicle to be reserved must exist in both VSS and DSW. Therefore, before reserving a vehicle in DSW,
   the vehicle must first be published from VSS.

4. The VMS actions related to VSS vehicle reservation has been configured in VSS in the following path: Vehicle Management System (VMS) > Control Data > Define Action

5. The VMS actions related to VSS vehicle reservation has been assigned to the relevant action matrix in
   the following path: Vehicle Management System (VMS) > Control Data > Define Action Controls and Define Action Matrices

Description

The vehicle reservation process in VSS can be used by importers or dealers. With this process, the sales
of a vehicle begin, which in common circumstances ends with a sales order. However, vehicle reservation
is not a mandatory process in the sales cycle. Its main purpose is to reserve or book a vehicle for a certain period against a customer, for a specific business purpose. By doing so, the vehicle is intentionally blocked from other customer or other usage.

The following describes the VMS actions that are required to support the VSS vehicle reservation process:

Open

In general, there are 4 actions involved in the vehicle reservation process:

Possible business case

Create vehicle reservation in DSW and send to VSS

You can create vehicle reservation in DSW. Upon saving, an API will be called to transmit the created reservation to VSS.

Activities

1. Login to DSW and enter credential.

2. Select a vehicle from the inventory and select “Edit”.

3. Choose the function “Reserve Vehicle”.

4. Enter the required information and click “Save”.

5. Access transaction code /DBE/VSEARCH in VSS to verify if the vehicle reservation is replicated to VSS.

6. In case of troubleshooting or monitoring, refer to section “Monitoring and Tracing” below.

Cancel vehicle reservation in DSW and send to VSS

You can cancel vehicle reservation in DSW provided the vehicle has active reservation. Upon saving, an API will be called to transmit the cancelled reservation to VSS.

Activities

1. Login to DSW and enter credential.

2. Select a vehicle from the inventory and select “Edit”.

3. Go to the “Reservation” tab. In the Active reservation view and choose the function “Cancel Reservation”.

4. Access transaction code /DBE/VSEARCH in VSS to verify if the cancelled reservation is replicated to VSS.

5. In case of troubleshooting or monitoring, refer to section “Monitoring and Tracing” below.

Create vehicle reservation in VSS and send to DSW

You can create vehicle reservation in VSS. Upon saving, an API will be called to transmit the created reservation to VSS.

Activities

1. Login to VSS and enter credential.

2. Access transaction code /DBE/VSEARCH in VSS and select or enter the vehicle to be reserved.
   In case of bulk reservation, access transaction code /DBE/MASSACTIONS.

3. Go to the “Action” tab and choose action “Create Reservation”.

4. Enter the required information and press “Save”.

5. Access transaction code /DBE/ODL_VEH_RSV_DIS to distribute the newly reserved vehicle to DSW.
   This distribution can be setup to be executed immediately or as scheduled job on a pre-defined interval.

6. Login to DSW to view the newly reserved vehicle.

7. In case of troubleshooting or monitoring, refer to section “Monitoring and Tracing” below.
   
   

Cancel vehicle reservation in VSS and send to DSW

You can cancel vehicle reservation in VSS. Upon saving, an API will be called to transmit the created reservation to VSS.

Activities

1. Login to VSS and enter credential.

2. Access transaction code /DBE/VSEARCH in VSS and select or enter the vehicle to be cancelled. In case of bulk reservation cancellation, access transaction code /DBE/MASSACTIONS.

3. Go to the “Action” tab and choose action “Cancel Reservation”.

4. Press “Save”.

5. Access transaction code /DBE/ODL_VEH_RSV_DIS to distribute the cancelled reservation to DSW.
   This distribution can be setup to be executed immediately or as scheduled job on a pre-defined interval.

6. Login to DSW to view the cancelled reservation.

7. In case of troubleshooting or monitoring, refer to section “Monitoring and Tracing” below.