Mass Vehicle Processing
- proaxia
Analytics
To improve efficiency and productivity Vehicle Sales and Service (VSS) integrates the possibility of multiple vehicle processing. This function allows you to process multiple vehicles (of the same or different models) at once.
In make to order scenarios, for example, you can use the Mass Vehicle Processing transaction to procure vehicles from an OEM in a lot, rather than one at a time. You can also, for example, post a goods receipt for multiple vehicles or create an incoming invoice for multiple vehicles.
Prerequisites
In Customizing for Vehicle Sales and Service (VSS) under Vehicle > Vehicle Master > Vehicle Control > Define Bulk Actions, you specify the relevant mass actions. These actions can then be used in the Mass Vehicle Processing transaction.
Features
In the Mass Vehicle Processing transaction, the system displays the following tab pages and functions:
- Find
- You have enhanced search possibilities, for example you can search for all vehicles belonging to a certain brand and model line with status on stock.
- The system displays the search results on the Worklist tab page.
- Create Vehicle
- You can create more than one vehicle at a time.
- The system displays the list of created vehicles on the Worklist tab page
- Worklist
- You can sort and select vehicles to be processed.
- The possible mass actions that you can process are visible in the dropdown list, such as:
- Create Incoming Invoice for Bulk
- Create Purchase Order for External Service
- Cancel Goods Receipt for Bulk
- Determine Age of the Vehicle (see Calculation of Stock Age)
- Post Vehicle Additional Costs (see Vehicle Additional Costs)
- Create Pre-delivery Inspection Order (see Pre-delivery Inspection Order)
- Log
- You can review the results (success or failure) of the mass action you executed.
- You can navigate to the vehicle master from the log list to analyze and process individual vehicles.
The tables below explain the vehicle actions that can be applied to multiple vehicles simultaneously:
Procurement
Action | Description | Prerequisites | Scope of Functions of Action | Note |
|---|---|---|---|---|
QCRB | Create Vehicles (VSS) | |||
QORB | Create Purchase Order (VSS) | Vehicle to which you can assign values, vendor | Creates a purchase order for existing vehicles. The purchase order is required for posting the goods receipt so that the system can post the vehicles to the car dealer's stock. | This purchase order is not sent to the vehicle vendor because it does not contain any information about the vehicle configuration (vehicle features). The actual vehicle order is processed in a third-party system such as a dealer portal. |
QMOB | Change Purchase Order (VSS) | Purchase order Goods issue should not have been posted. | Changes the delivery date of purchase order items Performs pricing again Deletes the item from the purchase order | |
QDOB | Delete Purchase Order (VSS) | Purchase order Goods issue should not have been posted. | Deletes the entire purchase order | |
QGRB | Create Goods Receipt (VSS) | Creates a goods receipt for the vehicle | ||
QGCB | Cancel Goods Receipt (VSS) | |||
QINB | Create Incoming Invoice (VSS) | Purchase Order The goods receipt must have been posted for goods-receipt-based invoice verification. | Enters the incoming invoice manually The system takes currency and payment conditions from the purchase order or purchasing info record. | There can only be one purchase order without an incoming invoice for a vehicle. If there is more than one, the incoming invoice for the most recent purchase order is posted automatically. You cannot create incoming invoices for one-time vendors with this action. |
QIRB | Cancel Incoming Invoice (VSS) | Incoming invoice | Creates a cancellation document for the incoming invoice | If vehicles are part of different invoices, all related vehicles of all invoices will be cancelled. |
| Action | Description | Scope of Functions of Action |
QAGE | Determine age of the vehicle | Determine how long the vehicles were on stock with the dealer. |
QPDI | Create Pre-delivery Inspection Order | Creates PDI service order (internal order with or without value increase) for vehicles |
Additional Cost Posting
Action | Description | Scope of Functions of Action | Note |
QADC | Post Additional Costs | Creates purchase order, goods receipt and invoice together for the external service | This will be posted on the service material. |
QACC | Cancel Additional Costs | Cancels all the procurement actions: purchase order, goods receipt and invoice together for the external service | This will be posted on the service material. |
QAPO | Create Purchase Order for External Service | Creates purchase order for the external service | This will be posted on the service material. |
QAPC | Cancel Purchase Order for External Service | Cancels purchase order for the external service | This will be posted on the service material. |
QAGR | Create Goods Receipt for External Service | Creates goods receipt for the external service | This will be posted on the service material. |
QAGC | Cancel Goods Receipt for External Service | Cancels goods receipt for the external service | This will be posted on the service material. |
QAIN | Create Incoming Invoice for External Service | Creates incoming invoice for the external service | This will be posted on the service material. |
QAIC | Cancel Incoming Invoice for External Service | Cancels incoming invoice for the external service | This will be posted on the service material. |
Activities
You can find the mass vehicle processing transaction (/DBE/MASSACTIONS) on the SAP Easy Access screen under Vehicle Sales and Service > Vehicle Processing > Mass Vehicle Processing.
Example
Your organization creates purchase orders to procure vehicles. You use the transaction Mass Vehicle Processing to create a purchase order for 10 vehicles at once. This means that you do not have to create10 purchase orders separately.