/PACG/ECM_VEXPNS – Expenses Customizing

General purpose

Specify whether expenses reported in SAP FSM should be posted to controlling (KB21N), finance (FB01) or travel/trip. Specify further posting properties, such as activity type or cost element.

Sending transaction (?)

https://proaxia-prod-doc.atlassian.net/wiki/spaces/PFCC/pages/38174934

(S4)PACG 200 SP09 You can navigate to the sending transaction using the button Send to FSM, placed on the toolbar.

Object assignment (?)

Object EXPENSE must be added to https://proaxia-prod-doc.atlassian.net/wiki/spaces/PFCC/pages/31952609 for a given company

Expense type definition

Posting to	Finance (FB01), Controlling (KB21N, KB15N) or Travel/Trip. Learn more about expense posting to trips: Expense posting to trips and posting to controlling area: Expense posting to controlling area
Do not send	Expense type is only defined in FSM Cloud Connector and not sent to the cloud.
ExpenseType	Relevant for posting to trips. Learn more: Expense posting to trips

CO Expense type settings

Maintain whenever posting to controlling area is set. For amount-based posting (manual cost allocation, KB15N), make sure to enter a cost element. For quantity-based posting (Direct Activity Allocation, KB21N), enter an activity type instead, enable option “Qty. Exp.on” and create a special UDF used for storing expense quantity. The name of the UDF must be entered in https://proaxia-prod-doc.atlassian.net/wiki/spaces/PFCC/pages/31953856 and added to the relevant screen configuration in FSM. You could set a generic quantity in the field ‘Activity quantity’, in case no quantity came from FSM. Activity unit for quantity-based postings should be entered in field ‘ActivityUn’.

DEPRECATED Material	Obsolete.
ActType	Enter activity type for quantity-based postings (KB21N). If filled, keep the cost element field empty.
Cost element	Enter a cost element for amount-based postings (KB15N). The cost element will be visible in cost overview in service orders. The ‘ActType’ field must be empty in this case.
Cost center det	Specify how cost center for cost documents should be determined. From Customizing & Work Center - use the cost center of employee’s work center (S4)PACG 200 SP09 For SAP S/4HANA Service Order the Work Center is determined from Organizational structure. The whole structure is available in ‘Search Organizations’ Fiori app. The relevant Work Center and Plant is taken from Attributes on Service Team level: Based on WC and Planning Plant, the Cost Center can be determined from IR02: From Customizing & Operation Work Center - use the operation’s work center’s cost center. The cost center must be assigned to operation’s activity type, as below. From Customizing & Person / (S4)PACG 200 SP10 From Customizing & Person (infotype 0315) - use employee’s cost center from infotype 0315 WBS Responsible cost center - use the responsible cost center assigned to a WBS, this is only applicable for WBS-based activities. If not found, take cost center from employee’s infotype 0315. WBS Requesting cost center - use the requesting cost center assigned to a WBS, this is only applicable for WBS-based activities (S4)PACG 200 SP10 From Customizing & Person (infotype 0001) - use employee’s cost center from infotype 0001 The cost center from the field ‘Cost center’ has priority over this setting. Learn about implementation of this field for WBS-based service calls and activities: https://proaxia-prod-doc.atlassian.net/wiki/spaces/PFCC/pages/1573224450/EXPENSES+in+WBS+element+integration#Integration-adjustments-overview
Cost Center	Enter a cost center to be used for all expenses of a given type in a given company. This has priority over field “Cost center det.”
Activity quantity / ActivityUn	Enter activity unit when posting quantity-based documents (KB21N). If activity quantity is not entered here, it must be entered in a special quantity UDF. Create it in https://proaxia-prod-doc.atlassian.net/wiki/spaces/PFCC/pages/37138034, add in this transaction as quantity UDF https://proaxia-prod-doc.atlassian.net/wiki/spaces/PFCC/pages/31953856, send to FSM and put it on the expense screen.
Qty. Exp. on	Necessary when posting quantity-based documents (KB21N), instead of amount-based. See also fields “ActType”, “Activity quantity”, “ActivityUn”.
As confirmation	Post expense as order time confirmation IW41 (needs settings in /PACG/ECM_VEXPNS and settings for work center in transaction /PACG/ECM_CTET). Requires quantity in field “Activity quantity” or in a special quantity UDF.
Operation Level	The cost allocation will have reference to operation.
Data entry profile / Wage type / CATS receiver / Receiver order / CATS amount / Currency	All of these fields are relevant when expenses are posted to CATS.

FI expense type settings

Maintain whenever posting to finances is set.

FI Document Item settings

Chargeable/nonchargeable

Rules per Service order type can be defined if chargeable or chargeable expenses are allowed. If no setting is made, both possibilities can be used.

C – Only chargeable
N – Only non-chargeable
blank – Chargeable and non-chargeable

S4 SO Chargeable/nonchargeable (S4)PACG 300 SP02

Rules per SAP S4/HANA Service Order (Lean Order) type can be defined if chargeable or chargeable expenses are allowed. If no setting is made, both possibilities can be used.

C – Only chargeable
N – Only non-chargeable
blank – Chargeable and non-chargeable

Maintain payment types

Defines possible Payment Types for UDF Payment Type – cross-company setting.