Recording of Time Events

Employees can use this function to record their personnel and working time data at their respective terminals. The system transfers the data directly to CATS.

To use the terminal to post time events to CATS, the system requires specific personal data from personnel administration on each employee. This application also includes the time event catalog from the Human Resources standard system. The following system events are initially defined and can be used to define your own time events types in Customizing for Vehicle Sales and Service (VSS) under Service > Time Management > Definition of Time Event Types > Define Customer-Specific Time Event Types:

• Coming
• Leaving
• Coming and Start of Work
• Start of Work
• End of Work
• Break
• Confirmation

Below presented and explained will be:

Activities

1. As an employee, you use your personnel number and, optionally, PIN code for authorization purposes when you want to record your times. You can enter the personnel number directly, or select it from the employee list.

2. If you want to change the default time event type, select the appropriate time event type from the input help or enter it directly. Depending on the time event type, after selecting the event, you must specify further details, such as the order number of a released order.

3. The system sets the date and time of time events (the time stamp) and validates the entered data. The system checks:

   • Whether the employee is approved for the terminal

   • Whether the order is released for recording

4. The system groups two time events that follow each other in pair formation and saves the time data in CATS. The system can transfer the working times generated in this way in CATS to cost accounting, together with the account assignment attributes.

Time clocking is accessible via the personnel number:

Login screen

The main screen displays the personnel information, events and available orders:

Main screen time clocking application

Login

Users must use their personnel number to login to the application. Depending on the customizing made, the pin code may be necessary, and the system may propose to select a plant:

Plant selection

Personnel information

The main screen displays all information relevant to the personnel:

Personnel information

Events

Events are dynamically displayed based on the previous booked event:

Event available before booking event “Break”

Event available after booking event “Break”

The order of the displayed events is customizable.

Available orders

The event “Start Order” triggers the access the list of available orders:

Available orders

Depending on the customizing, both internal and VSS orders are available:

Internal orders

The search functionality works with any term:

Search term

Enter on Behalf

Supervisor or team lead can use this functionality to to enter the event time on behalf of the technician in case the technicians don’t use the VSS Time Clocking App, team lead performs the time clocking in the system for the team by working on behalf of the technician with the option to specify the event date/time.

VSS Time Clocking Terminal – Enter on behalf/Manual Time entry flag

Features

• Enter on behalf & Manual time entry functionalities are applicable only for the supervisor.

• When logged in as supervisor, new button is displayed (Enter on behalf) to allow the user to select any member of the supervised team.

• Once the user selects Enter on behalf button, a selection list will be displayed with a filter option to search for the personnel number from the available assigned team members.

• When the personnel number is selected, the selected personnel number & name will be displayed and a note (Working on behalf of “Worker Name”) will appear so that the user can verify the selected personnel information before posting any event.

• IF the Manual time entry button is inactive then system will post events with the system date/time.

• The events are posted against the selected personnel number.

• If the user activates the Manual Time entry, then he/she will be able to select specific date/time, the event date/time will be updated with the entered date/time.

• Events cannot be posted with entered date/time less than the date/time of the latest executed event (For the selected worker).

• Entered date/time must be less than system date/time.

  

  VSS Time Clocking Terminal – Manual Time entry